Plan an Office Move | How to Plan an Office Move Singapore
Relocationby Priyadarshini 17 May 2023
Office moves are exciting at first. You picture the end result: everyone in your company working and thriving in a brand-new, perfectly organized office. When you realise you have to figure out how to prepare for an office move and organize everything in that gleaming new office, panic sets in. Office relocations involve a dizzying array of literal and figurative moving parts. Obviously, you must relocate everything, but you must also consider employee happiness, transitional workflows, reorganization, adjustment periods, and much more. Read this blog to learn how to plan an office move.
How to Plan an Office Move
Begin Planning in Advance
First, decide where and how to keep all notes, documents, to-do lists, and other moving-related items. Centralizing information will save you from tearing your hair out later when you remember you have a Google Drive office move timeline, a Box to-do list, and a list of handwritten employee comments in…one of your notebooks, preferably not the one that has mysteriously vanished from your work bag.
Organize Important Documents
Use the method you established in step one to organize important documents such as insurance records, contracts, agreements, and other records. If you don’t yet have contracts and agreements, simply make a spot for them to help you stay organized later.
Announce the Move
To inform employees about the big move, create a detailed email, newsletter segment, town hall presentation, or brief video. Regardless of the format you choose, the announcement should be comprehensive. The communication must inform employees of everything they need to know. In fact, the more specific you are in your communication, the easier it will be to remember all of the steps of your office relocation.
Talk to Employees
After the announcement has had time to sink in, speak with employees to solicit feedback. Seek feedback on aspects of the relocation or the new office that you can reasonably control and incorporate into your planning.
How to Plan an Office Move – Decide on a Budget
Obtain a budget from your company leaders (preferably on paper) and establish guidelines for completing all move-related purchases. Are you going to be able to use a company card? Will you be required to submit invoices? Who will need to approve your purchases or vendor contracts (if anyone)?
Make Lists for Everything
This step will assist you in visualizing the moving process. For example, if you need a three-person team to sign off on all purchases and contracts, you can plan extra time for all purchase-related tasks. It’s now time to list everything, big and small. Create two lists:
- Things you’re bringing
- Things you’ve left behind
- The lists should highlight some needs that you might otherwise overlook, especially if you cross-reference them with the floor plan of your new office.
Talk to Managers
Moving is complicated; juggling work while moving is even more difficult. Encourage managers to create detailed plans for managing workflows during the moving process, especially if they have any critical deadlines that fall within the moving time frame. Remind them to keep the relocation in mind as they undertake and plan new projects.
For hassle-free, efficient, and smooth office relocation, you can get in touch with us. APAC Relocation offers customized, and affordable office moving services in Singapore.
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